Freedom of Information Statements

 

CASEY-CARDINIA LIBRARY CORPORATION

Freedom of Information Statements

Statement 1:

Organisation and Function

The Casey-Cardinia Library Corporation is a public library service formed under Section 196 of the Local Government Act 1989. The Corporation is formed by the signing and gazetting of a Regional Library Agreement by the two participating member Councils: the City of Casey and Cardinia Shire Council.

The Agreement formally creates the Casey-Cardinia Regional Library Corporation, which then exists as a Corporation under the Local Government Act 1989, subject to the requirements of that Act and existing as a separate legal entity, able to sue and be sued.

The primary function of the Library Corporation is to operate, manage and administer public library services to the approximately 340,000 residents and ratepayers of the City of Casey and the Cardinia Shire Council. These library services include the management of library buildings and resources; provision of a lending collection of library materials; information services and support (including internet and electronic resources); public programs and activities for adults and children; local history and cultural information and resources.

Information relating to the organisation and function of the Library Corporation can be found at various locations, including the Corporation website, library branches, the member Councils and the Library Administration.

Please note: the resource locations and content presented within the overall Part II Statement provides only a snapshot of the information that is available and is by no means an exhaustive representation.

If searching for a specific topic, more thorough results may be obtained by conducting a full search of this site or by contacting the Library Corporation directly:

Category/Topic

Resource Location

Key Documents

CCLC Website www.cclc.vic.gov.au; Library Headquarters

Key Structures and functions

Library Plan; Organisation chart; Library Headquarters

Library Branches

Library Branches

Library Corporation Annual Reports

Annual Report and repository at Library Headquarters

The Corporation develops a range of policies and practices. The public can provide feedback via the Library Corporation website, use special feedback forms available at library branches, or write directly to the address below.

Members of the public can write directly to the Library Corporation Administration seeking information on any aspect of its operations. Correspondence can be addressed to the Chief Executive Officer of the Library Corporation.  Contact details for the Library Branches can be found on the Library Corporation website.

 

Chief Executive Officer

Casey-Cardinia Library Corporation

Locked Bag 2400

CRANBOURNE                        3977

 

The Chief Executive Officer is the ‘Principle Officer’ of the Casey-Cardinia Library Corporation for the purposes of the Freedom of Information Act 1982.

Other Sections of the Part II Statements

Statement 2: Categories of Documents

Statement 3: FOI Arrangements

Statement 4: Publications

Statement 5: Rules, Policies and Procedures

Statement 6: Report Literature

 

Statement 2:

Categories of Documents

The Library Corporation creates a large number of documents and records in the course of its operations. The Library Corporation uses electronic and manual means to store, access and manage a wide range of electronic and hard copy documents.

Document Types

The types of documents that the Library Corporation handles include:

·         Policies, procedures and standards

·         Briefings and reports

·         Membership records

·         Bibliographic records

·         Correspondence

·         Meeting records

·         Financial records

·         Website and electronic material, including audio-visual material

·         Building plans and diagrams.

Document Categories

·         Board agendas, minutes and reports

·         Management Policies and procedures

·         Library Corporation Plan; Strategic Resource Plan; Annual Operating Plan

·         Corporate Management Team agendas, minutes and reports

·         Library Management Team agendas, minutes and reports

·         Branch and Specialist agendas, minutes and reports

·         Staff files and documents

·         Patron membership records and associated data files, including correspondence

·         Financial records, transactions, receipts

·         Library bibliographic database and item transaction records

·         Information technology files, data and associated reports and records

·         Compliance records and reports.

The Library Corporation’s website and the organisational chart outline the main areas of work that the Corporation undertakes and in which areas documents would be created.

Please note: the resource locations and content presented within the overall Part II Statement provides only a snapshot of the information that is available and is by no means an exhaustive representation.

If searching for a specific topic, more thorough results may be obtained by conducting a full search of this site or by contacting the Library Corporation directly:

Other Sections of the Part II Statements

Statement 1: Organisation and Function

Statement 3: FOI Arrangements

Statement 4: Publications

Statement 5: Rules, Policies and Procedures

Statement 6: Report Literature

 

Statement 3:

FOI Arrangements

Under the Freedom of Information Act 1982, members of the public have the right to request information and access documents about their personal affairs and the activities of the Library Corporation.

A Freedom of Information (FOI) Request needs to be made in writing to the agency that holds the documents being requested. Requests for documents in the possession of the Library Corporation should be addressed to:

 

Chief Executive Officer

Casey-Cardinia Library Corporation

Locked Bag 2400

CRANBOURNE                        3977

 

The Chief Executive Officer is the ‘Principle Officer’ of the Casey-Cardinia Library Corporation for the purposes of the Freedom of Information Act 1982.

Online FOI request lodgement and further information about how to make a request can be found at www.foi.vic.gov.au. Telephone enquiries can be made on (03) 5990 0100.

Information on how the Library Corporation receives and processes Freedom of Information (FOI) requests can be found at the places listed below.

Please note: the resource locations and content presented within the overall Part II Statement provides only a snapshot of the information that is available and is by no means an exhaustive representation.

If searching for a specific topic, more thorough results may be obtained by conducting a full search of this site or by contacting the Library Corporation directly:

Category/Topic

Resource Location

Information on how to make an FOI request

CCLC Website www.cclc.vic.gov.au;

General Information and FOI assistance specific to the Library Corporation

CCLC Website www.cclc.vic.gov.au;

Online FOI lodgement/General Information on lodging requests

FOI online

Other Sections of the Part II Statements

Statement 1: Organisation and Function

Statement 2: Categories of Documents

Statement 4: Publications

Statement 5: Rules, Policies and Procedures

Statement 6: Report Literature

 

Statement 4:

Publications

The Library Corporation produces a range of publications and brochures, many of which can be accessed through the Library Corporation website www.cclc.vic.gov.au.

In some circumstances it is not possible to supply the publication as a download. If this is the case then the website provides details of how to contact the Library Corporation to obtain copies of any relevant publications.

Details of financial statements, audited accounts and other financial reports are available subject to any commercial-in-confidence and other contractual matters that might apply. FOI requirements apply to such documents).

Please note: the resource locations and content presented within the overall Part II Statement provides only a snapshot of the information that is available and is by no means an exhaustive representation.

If searching for a specific topic, more thorough results may be obtained by conducting a full search of this site or by contacting the Library Corporation directly:

Category/Topic

Resource Location

Publications/documents produced by the Library Corporation

CCLC Website www.cclc.vic.gov.au; Library Branches; Library Headquarters

Library promotional and informational brochures, leaflets and lists

CCLC Website www.cclc.vic.gov.au; Library Branches;

Library Headquarters

Other Sections of the Part II Statements

Statement 1: Organisation and Function

Statement 2: Categories of Documents

Statement 3: Freedom of Information Arrangements

Statement 5: Rules, Policies and Procedures

Statement 6: Report Literature

 

Statement 5

Rules, Policies and Procedures

This section highlights a few of the instances where the Library Corporation publishes internal rules policies and procedures.

The Corporation does publish some limited information on policies and procedures on this website, however most information of this type is held offline, at the Library Headquarters and the Library Branches.

Documents of this nature which are not available online may be made available by submitting a request directly to the Library Corporation:

 

Chief Executive Officer

Casey-Cardinia Library Corporation

Locked Bag 2400

CRANBOURNE                        3977

 

Please note: the resource locations and content presented within the overall Part II Statement provides only a snapshot of the information that is available and is by no means an exhaustive representation.

If searching for a specific topic, more thorough results may be obtained by conducting a full search of this site or by contacting the Library Corporation directly:

Category/Topic

Resource Location

UNESCO Public Library Principles

CCLC Website www.cclc.vic.gov.au; Annual Report

Library membership and loan policies

CCLC Website www.cclc.vic.gov.au; Library Headquarters; Library Branches

Library Materials selection

CCLC Website www.cclc.vic.gov.au; Library Headquarters; Library Branches

Staff policies and procedures

Library Headquarters; Library Branches

General Information and FOI assistance specific to the Library Corporation

CCLC Website www.cclc.vic.gov.au

Online FOI lodgement/General Information on lodging requests

FOI online; Library Headquarters

Other Sections of the Part II Statements

Statement 1: Organisation and Function

Statement 2: Categories of Documents

Statement 3: Freedom of Information Arrangements

Statement 4: Publications

Statement 6: Report Literature

 

Statement 6

Report Literature

This section illustrates examples of where the Library Corporation publishes final reports and records of decisions relating to policy.

Reports relating to detailed financial records are maintained by the Corporation and may be made available to Councillors, Council Officers and the general public (subject to FOI requirements, if applicable).

Enquiries should be directed to the Library Corporation:

 

Chief Executive Officer

Casey-Cardinia Library Corporation

Locked Bag 2400

CRANBOURNE                        3977

 

Please note: the resource locations and content presented within the overall Part II Statement provides only a snapshot of the information that is available and is by no means an exhaustive representation.

If searching for a specific topic, more thorough results may be obtained by conducting a full search of this site or by contacting the Library Corporation directly:

Category/Topic

Resource Location

Details of major reports and reviews undertaken by the Library Corporation

CCLC Website www.cclc.vic.gov.au; Annual Report; Board papers and minutes

Internal branch and department reports and publications

Library Headquarters; Library Branches

Statistics and output data

CCLC Website www.cclc.vic.gov.au; Annual Report; Library Headquarters

Financial statements, budget documents and audit reports

CCLC Website www.cclc.vic.gov.au; Library Headquarters; Annual report; Board papers and minutes

Other Sections of the Part II Statements

Statement 1: Organisation and Function

Statement 2: Categories of Documents

Statement 3: Freedom of Information Arrangements

Statement 4: Publications

Statement 5: Rules, Policies and Procedures

 

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